Estimating the average cost of business travel: what is a reasonable cost for a business trip?
Average cost of business travel by region
Business travel costs in the US
Business travel costs in Europe, the Middle East, and Africa (EMEA)
Business travel costs in the Asia Pacific Region
Business travel costs in the Americas (outside the US)
How to budget for business travel: understand and track corporate travel costs
Types of business travel expenses
- Price point
- Proximity to destination
- Amenities (such as internet, printing, 24-hour reception)
- Comfort of travelers
- Privacy (will individuals have to share hotel rooms or other spaces?)
- Safety
- Price point
- Time spent in transit
- Commitment to sustainability goals
- Comfort and safety of travelers
- How many meals will travelers need to have?
- How expensive is food in the destination city?
- Will travelers have additional food and beverage expenses (for example, business dinners with clients?)
- Do all travelers have appropriate health insurance for the destination, or will they need temporary travel insurance?
- Does the destination carry an elevated health or safety risk that might incur additional expenses (e.g. private security, pre-trip vaccines or medications)?
- What is your policy on travel mishaps and emergencies (such as missing a flight and having to book another one last-minute?)
- Do any travelers need a visa or travel permit? What are the costs of procuring these?
- Conference and other event fees
- Paid internet (e.g. on trains or in hotels)
- Roaming charges from mobile providers (if using a company phone)
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