Features to look for when choosing a travel management company
- Extensive travel inventories: It’s essential that the travel management company you choose gives you access to comprehensive inventories of transportation and accommodation, as well as enabling you to compare prices, dates, and offers that best suit your travel needs.
- Built-in approval workflows: Embedding your travel approval workflows and travel policy into your travel management company’s platform helps you increase policy compliance rates and eliminates the need to manage travel and expenses via long email threads.
- Centralized invoice collection: Some travel management companies don’t act as a single vendor meaning that you’ll still need to collect and collate invoices from various companies. Travel management companies that offer a system that consolidates all of your monthly invoices into one single vendor invoice can save you a lot of time and hassle.
- Flexible booking options: Flexible booking options enable businesses to accommodate any last-minute changes to trip dates or cancellations after booking for free or at a reasonable cost.
- 24/7 Customer support: Unexpected events are inevitable in business travel, and you need to know that your travel management company will be there to help you should things go wrong. A prompt, easy-to-access customer support function is essential to help your travelers manage any issues that arise.
- Reporting capabilities: The ability to access travel data that is broken down by individual business travelers, mode of transportation, booking type, and cancellations, helps you carry out significant spend optimization activities.
The 4 best corporate travel management companies in San Jose
1. TravelPerk
- We have an extensive inventory worldwide that enables you to find and select the most convenient options for travelers while saving on costs
- Flexible booking with FlexiPerk makes it easier to change travel plans, even last minute: You can cancel a trip up to 2 hours before traveling and you’ll get 80% of your money back
- Travelers receive safety alerts before and during their trips
- Integrated travel policy and approval flows facilitate the decision-making process, improve compliance, and make sure your travelers stay within budget
- Centralized invoicing speeds up and simplifies invoice collection
- Real-time expense reports streamline expense management
- Carbon offsetting enables companies to make corporate travel more sustainable
- Integration with third-party software helps you keep all your apps in sync and have them exchange information automatically (including expense management apps)
- Events management helps remote and hybrid teams plan meetings and events
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See how TravelPerk makes business travel stress free
2. JALB Travel
- 24/7 service
- Low service fees
- Credit reports to keep track of unused tickets
- Detailed expense reports
3. Direct Travel
- Travel account management with a proactive, consultative approach
- A personalized travel advisor experience
- Proprietary travel compliance technology for business travel policies
- Different cost optimization features with contract optimization, unused tickets management, and direct savings desk, and more.
4. Corporate Traveler
- Discounted travel fares
- 24/7 support and a dedicated travel agent
- Solutions adapted to the needs of different industries
- Reports and tools enabling sustainable business travel
- The tracking of expenses and travel policy management
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