Top 5 group travel management software options for 2024
Organizing a corporate group trip can be a challenge. Everyone has their own preferences, and you must make them all happy while adhering to a budget and the company travel policy. Some of these challenges include:- Setting travel dates that suit the most people
- Finding the best hotel rates
- Dealing with the differing stay requirements within the group
- Managing requests and expectations while building team morale and ensuring a successful trip
- Finding and booking the trip with all the required approvals
- Creating and monitoring tracking spreadsheets, and emails
- Collecting and consolidating invoices
- Tracking costs against your budget manually
- Staying abreast of delays and changes
- Adapting flights and bookings quickly
Manually doing all of this is time-consuming and demanding. By the time the arrangements are finalized, you need a holiday yourself.There has to be a more automated solution to do this, right? The good news is that with the advances in travel technology, there most definitely is a better way.Travel management software is not built just for large enterprises anymore. Companies of all sizes can benefit from travel management software for their group trip and expense management requirements.Whether you are new to travel management software or looking for alternative options to your current version, we have included the top five travel management software options with an overview of what they can offer you.Let’s look at how using travel management software can simplify the challenges of group travel and give you a great customer experience.Taking the effort out of group travel
In small business group travel of the past, each employee booked their own trip following the company travel policy. They then claimed a reimbursement.Nowadays, there are a variety of small business travel services on the market that not only provide an innovative online booking platform, but a chance for your team to save money and streamline the way you book corporate travel.Larger companies used travel agencies or even travel software solutions with big markups, commissions, and support call fees. You had to find a cost-effective solution to book trips for large groups, book the trips and collect all invoices.With travel management software, booking group travel becomes a lot easier in the following ways:- Each employee books for themselves on the system
- The travel policy is built-in, so they can only utilise options that comply with your rules
- Your company details are built into the system for payment, so there is no need to reimburse the employee later
- Easy for you to book and manage upcoming group trips
- Makes it quick to track the travel experience of previous trips
- Provides consolidated travel invoices and vendors so you can easily track travel expenses and qualify for bulk spending discounts
- Provides expense reports
- Makes it easy to manage taxes and claim VAT
- Saves you time, money, and effort
Best group booking software tools in the market
There are many travel management system options available across the travel industry, but not all are geared toward group trips. We have listed the latest top five travel management software options for group travel with a list of their unique selling points to make group travel easy for you.Click below for a more detailed comparison between both platforms:
Why choose TravelPerk over FCM Travel?