What is hotel reservation software?
What to look for in hotel reservation software
- Ease of use: A hotel booking engine makes your job more convenient with a user-friendly booking engine, easy navigation, helpful search filters, and a large inventory.
- Customization options: Every organization that organizes business travel for employees should create a compliance policy and budget to keep travel expenditure in check. A good reservation system allows you to integrate these policies to improve compliance.
- Simple integration: Look for a tool that integrates with your current tech stack so you can make your workflows as smooth as possible.
- Customer service: A safe and secure experience for your travelers is a must — maybe even more important than the booking process itself. Great customer service capabilities make sure your employees are well taken care of.
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Top 8 hotel reservation software
1. TravelPerk
- Flexible travel: One of TravelPerk’s strongest features is its FlexiPerk solution which enables you to book refundable trips. If your plans change, you can cancel your reservations up to 2 hours in advance and get 80% of your money back.
- VAT-recovery solution: TravelPerk makes VAT recovery simpler than ever. You can easily reclaim all your VAT expenses for trips within Europe, allowing you to save up to 25% on your travel expenditure. Unsure of how much you can save? Try the free VAT recovery calculator, and see how beneficial a VAT-recovery solution can be for your business.
- Risk management solutions: TravelCare gives you a high degree of protection against any kind of travel risk or uncertainties with real-time updates, easy access to support, and complete visibility about possible disruptions. Safeguard your employees’ wellbeing and get complete visibility on their travels through a single dashboard.
- Ease of use: TravelPerk is both simple to use, and easy to integrate into your business workflows. It requires no training and can be onboarded to your company workflow the same day.
- 24/7 customer support: Get expert advice to plan the most convenient trips for your team. With TravelPerk’s seasoned support, planning trips is simple and efficient.
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Discover the secret to saving on accommodation. Find out how.
2. Airbnb for Work
- A large inventory ensures you have ample choice when it comes to stay options.
- Flexibility of booking periods so you can book for extended periods rather than just overnight.
- A work dashboard that’s integrated with an expense tracker and centralized billing.
- Integrations for risk management to ensure a safe experience for your traveling employees.
- Shared payment methods to make sure employees never have to pay out-of-pocket.
3. Booking.com
- Quicker bookings: Faster reservation process compared to legacy booking tools.
- Cost-efficient: No subscription fees or ongoing costs, plus zero booking fees.
- Risk management: Traxo shows you the real-time location and itinerary of all traveling employees to keep you up-to-date and keep employees safe.
- Massive variety: Pick a hotel, hostel, BnB, vacation rental — they have millions of choices.
- AI personalization: Get customized hotel recommendations based on your preferences.
4. Agoda
- Robust API: Gives hassle-free access to its inventory and accommodation options for channel managers and travel agencies.
- Greater flexibility: Make reservations for a few hours for meetings, quick trips, and more using the “day use” feature and save on costs.
- Intuitive mobile app: Offers the convenience of booking on the go with complete functionality.
- Rewards program: Earn incentives for your bookings and double down on savings.
- Customer support: Available 24/7 in 16 different languages via call, app, and chat.
5. Kayak
- Map-based search: Simplify your search for hotels within budget through a simple map of your destination showing property and price markings.
- Great filters: Filter through multiple properties to get the best-in-class rates and locations.
- Policy compliance: All-in-one solution for approval and booking process in line with your corporate travel policy.
- Accurate reporting: Assess your travel spend on accommodation with automatic reports.
- Track prices: Keep tabs on the rates for your shortlisted properties before you book to ensure you’re getting the best deal.
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6. Hotels.com
- Rewards program: The One Key travel rewards program lets your company earn a variety of rewards the more you book.
- Cheaper prices: Save up to 20% with additional special offers through One Key.
- Mobile app: Manage bookings even when offline using the Hotels.com mobile app.
- Greater flexibility: Get options to book and pay later or cancel and secure a complete refund if your plans change.
7. Expedia
- Virtual property tours: Get a complete 360-degree view and feel of your shortlisted properties before booking.
- Low prices: Maximize savings on your bookings and optimize your revenue management with Expedia’s Special Rate hotels.
- Unlock benefits: Book more to win rewards, perks, and better rates for your employees.
- Guest reviews: Get first-hand reports on your chosen properties through 40M+ reviews.
- One-click cancel: Cancel a reservation at any point and get a complete refund on most properties.
8. Amex Global Business Travel (GBT)
- Personalized solutions: Travel consultants design customized itineraries for your needs.
- Virtual card solution: Payments made easy for everyone using a single accessible credit card.
- Guaranteed savings: Book rooms at discounted prices for 96% of your reservations.
- Preferred Extras™ Hotel Program: Get additional discounts among other loyalty benefits
- Extensive support: Find answers to any questions through well-defined customer support channels.
Benefits of using hotel reservation software
- Lower prices: Compared to direct bookings on the hotel’s own website, a good business hotel reservation software often provides negotiated corporate rates. This price difference comes from the partnerships that are frequently developed between hotel booking software and the hotels themselves. By offering lower rates through these sites, hotels can benefit from a higher volume of guests.
- Greater efficiency: Booking a hotel room through software that caters to business users is hassle-free and fast. You can search for hotel rooms that meet your needs, book available room(s), process payments instantly, and get your confirmations — all with little to no waiting time.
- Improved compliance: Travel managers can outline their business policies within a hotel reservation software and maximize compliance — ensuring policy compliance even while giving employees more freedom to book their own travel.
- Better user experience: With a hotel booking software, you can discover more accommodation options, faster. It also may give you options to automate pieces of the profit, such as booking approvals or policy compliance. Hotel reservation software also helps prevent overbooking issues by allowing you to search by current availability.
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