8 Best Travel and Expense Management Software

Corporate travel expenses can stack up and easily exceed a pre-approved budget. In fact, the average US business trip costs $1,293 ! Businesses need to keep track of their travel expenditure—and there’s specialized software to help with that

With the right tools and software, business travel becomes a lot easier to book, manage, and update. Business travel management software can also help you save money and avoid overspending, which is essential for small businesses with limited budgets.

What is travel and expense management software?

Travel and expense management software can help companies manage and track business travel spending. Whether it’s for booking travel, managing travelers, or creating expense reports, T&E management software is a must for businesses sending employees on corporate business trips.

Businesses of all kinds can benefit from corporate travel and expense management software as it can:

Give you a comprehensive overview of your corporate travel spending

Help you book travel that’s aligned with your corporate travel policy

Streamline your invoice process

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Revolutionise your travel and expense management through automation.

To simplify corporate travel, consider expense software applications. Here are our top picks for 2025.

The best travel and expense management solutions

Let’s take a look at the top six travel expense management solutions available today.

1. TravelPerk

TravelPerk is a business travel management platform that helps customers easily book and manage corporate travel. The solution integrates with other tools, including many popular expense management solutions like Rydoo and Circula. This ensures you’ve got everything you need on one easy-to-use platform.TravelPerk’s main benefits include:

Access to multiple user profiles for booking travel

Centralized invoicing, so you can say goodbye to multiple invoices and even opt to let TravelPerk handle invoice collection for you

Company policy compliance when offering booking options

Third-party integrations with popular tools like Expensify, Payhawk, and BambooHR

Excellent 24/7 customer support with a target 15-second response time

Advanced reporting and insights for a comprehensive overview of spending

Quick VAT recovery solutions—find out how much you could be saving with TravelPerk’s VAT recovery calculator

TravelPerk also offers a flexible travel solution—FlexiPerk—to help businesses limit unnecessary travel spending. With FlexiPerk, you can claim 80% of your money back when canceling travel bookings up to two hours in advance.

Discover the benefits of using FlexiPerk! Read all about how EU Business School saved 66,000€ from trips canceled in 2023 thanks to FlexiPerk.

You can also keep an eye on your sustainability goals with GreenPerk—TravelPerk’s carbon offsetting solution. Businesses can book travel with the environment in mind, and support green initiatives hand-picked by the TravelPerk sustainability team.

TravelPerk’s comprehensive travel management solution is easy-to-use, and the expense management integrations enable you to create one simple workflow for all your corporate travel needs.

G2 rating: 4.6 / 5, based on 1,533 ratings (as of September 2024)

Capterra rating: 4.7 / 5, based on 408 ratings (as of September 2024)

Try TravelPerk today to discover high-quality, professional services first-hand, and start simplifying your corporate travel process.

Don't overspend on business travel. Save time and money today.

2. Spendesk

Spendesk is a spend management solution for finance teams. It provides 100% visibility over every payment with a real-time dashboard. With Spendesk, finance teams can define budgets and spending limits, and managers can approve purchases automatically. The platform automates tasks like invoice payment, manual data entry, and employee reimbursements.

Spendesk’s benefits include:

Unlimited virtual cards for frictionless subscription management and online payments

Built-in budgets and spending rules to eliminate rogue spending

Automatic receipt capture with OCR technology

Smoother month-end closing thanks to automated bookkeeping and streamlined processes

Faster, smarter spending decisions

Spendesk and TravelPerk integrate seamlessly for enhanced travel spend management.

Users can enjoy TravelPerk's travel management they know and love with Spendesk's best-in-class spend management solution. These connected spend and travel management tools relieve pressure on both the traveling employee and the finance team.

Here’s how users rate Spendesk on G2 and Capterra:

G2 rating: 4.7 / 5, based on 402 reviews (as of September 2024)

Capterra rating: 4.8 / 5, based on 219 ratings (as of September 2024)

3. BILL Spend & Expense

BILL Spend & Expense (formerly Divvy) is a free spend management solution that gives businesses access to the credit they need and the software to manage it. The software is provided for free because BILL Spend & Expense takes a cut of the merchant’s fee whenever you spend using their cards.

Let’s take a look at BILL Spend & Expense’s top features:

Unlimited, customizable virtual cards for your business expenses

In-depth reporting and insights to give you complete control over business expenses

Travel reimbursement software to measure expense claims and mileage reimbursements against specific budgets for added spend visibility

Rewards program based on your payoff schedule, with rewards on restaurants, hotels, subscriptions, and more

Here’s how BILL Spend & Expense performs when it comes to ratings:

G2 rating: 4.5 / 5, based on 1,435 ratings (as of September 2024)

Capterra rating: 4.7 / 5, based on 414 ratings (as of September 2024)

BILL Spend & Expense also integrates with TravelPerk to speed up the travel expense management process. The integration gives SMBs in the US a centralized portal to book, manage, and report on travel.

It gives business travelers and managers complete financial control to limit overspending and get real-time visibility into travel expenses.

4. Ramp

Ramp is an expense management and finance automation solution that helps businesses cut wasteful spend and simplify payments and reimbursements. Ramp also provides physical and virtual corporate cards, with credit limits for on-the-go spending in line with your company policy.

Ramp’s top features include:

Accounting automation to eliminate tedious, time-consuming accounting tasks (when integrated with an accounting solution)

Easy to set up spending approval and prepaid cards with custom budgets

AI-powered receipt matching that learns from previous receipt submissions

Cards with your company branding for that extra personalized touch

Let’s take a look at Ramp’s review platform ratings:

G2 rating: 4.8 / 5, based on 2,013 ratings (as of September 2024)

Capterra rating: 4.9 / 5, based on 186 ratings (as of September 2024)

Ramp is another tool with powerful integrations, including one with TravelPerk. Ramp and TravelPerk work together to provide business travelers with all-in-one travel and expense management—including corporate cards and real-time travel expense updates.

5. Fyle

Fyle is an expense management software that enables businesses and employees to better manage the expense and reimbursement process. Along with offering accounting and employee data integrations.

Fyle also integrates with TravelPerk for seamless travel expense reporting. It gives finance teams complete control and visibility over travel and expense (T&E) processes.Fyle’s main benefits include:

Easily manage receipts and business travel details

Save or submit digital expense reports through a centralized dashboard

Ensure travel compliance with set business travel expense reimbursement policies

Access credit card management software, which is useful for monitoring and processing company credit cards

Fyle can’t help with organizing corporate travel, but its integration with TravelPerk gives travel managers one place to manage all their business travel processes.

Any trips booked with TravelPerk will be created as expenses within Fyle, with invoices added to the booking as attachments. The two solutions work side by side to give you a complete overview of your travel spending.

G2 rating: 4.6 / 5, based on 1,411 ratings (as of September 2024)

Capterra rating: 4.5 / 5, based on 146 ratings (as of September 2024)

Fyle provides a simple platform that, when integrated with your favorite solutions, offers a seamless travel and expense management process.

With Fyle’s integration with TravelPerk, businesses can manage travel and expenses in a truly connected manner. Whenever an invoice is created, a corresponding expense will automatically be added to Fyle and categorized by type.

6. SAP Concur

SAP Concur is an all-in-one travel and expense management software. It helps automate your work processes for a simple travel management experience. Whether your travelers are spending on hotels, airline tickets, or cabs—it’s all covered.

SAP Concur’s main benefits include:

Reduce overall costs with control over your travel and expense management

Improve your compliance and help mitigate risks

Simple implementations with cloud solutions

A scalability solution for growing businesses

Mobile optimized for those looking for mobile app capabilities

SAP Concur—like TravelPerk—offers a complete solution for managing business travel and expenditure. However, TravelPerk has a lot more to offer for smaller businesses when it comes to booking corporate travel:

A larger inventory means TravelPerk offers deals from a wider variety of travel providers, including deals on flights, accommodation, and car hire.

SAP Concur’s pricing can be difficult to estimate, and many features are optional additions. With TravelPerk, you pay when you travel—no unexpected fees or add-ons.

TravelPerk’s platform is easy to implement and use, whereas SAP Concur users often report the tool being “clunky and not easy to use”.

TravelPerk helps businesses save money on travel and seamlessly manage expenses with no hassle. SAP Concur offers similar solutions, just without the intuitive interface and expert support team.

Let’s take a look at how SAP Concur stacks up when looking at reviews:

G2 rating: 4 / 5, based on 6,109 ratings (as of September 2024)

Capterra rating: 4.3 / 5 stars, based on 2,074 reviews (as of September 2024)

Click below to compare both platforms’ features and benefits

Why choose TravelPerk over SAP Concur?

7. Zoho Expense

Zoho Expense is considered one of the top expense management platforms. It offers expense management and corporate travel solutions to businesses of all sizes. It's a great solution for growing businesses that need simple, scalable solutions for expense management.According to Zoho Expense, its main benefits include:

Streamlined corporate travel with automated expense reporting for each trip

Notifications to alert team members of updates and changes

Real-time spend visibility for an up-to-date overview of any expense data

Analytics that can highlight changes required for better travel and expense management

While Zoho Expense offers a comprehensive suite of features, there are areas that customers aren’t quite satisfied with—such as customer service and inventory capabilities. TravelPerk solves these main points by offering:

High-quality 24/7 customer support with a target response time of 15 seconds

A leading inventory that offers TravelPerk’s negotiated rates

Key features like carbon offsetting and VAT recovery

An easy-to-use interface and workflow

Zoho Expense’s main offering is expense management, meaning they fall behind when it comes to corporate travel. TravelPerk provides a seamless approach to both corporate travel and expense management, with an innovative platform and intuitive integrations.

Plus, users rate TravelPerk higher than Zoho in all key areas—such as ease of use, quality of support, and product direction.

G2 rating: 4.5 / 5, based on 1,216 ratings (as of September 2024)

Capterra rating: 4.6 / 5, based on 1,021 ratings (as of September 2024)

8. Emburse Certify

Emburse Certify is an expense management software that offers the option to book travel from its in-platform booking tool, or by integrating with another travel management system.With Emburse Certify, you can deliver expense reports, organize accounts payable, and quickly manage invoices, all with one platform.

According to Emburse Certify, its main benefits include:

Workflows for efficient, reliable, and data-rich employee expense management

Policy compliance with built-in policy controls

Automate the accounts payable process and gain insights into business spend

Let’s also take a look at how Emburse Certify performs on top software review sites:

G2 rating: 4.5 / 5, based on 2,132 ratings (as of September 2024)

Capterra rating: 4.7 / 5, based on 1,279 ratings (as of September 2024)

Emburse Certify offers a powerful expense management solution for businesses big and small. When paired with a TMC like TravelPerk, it can help you ensure that all travel and expenses are under control. TravelPerk helps you manage all things corporate travel, and Emburse Certify streamlines the expense management process—a match made in heaven.

There you have it! The eight most popular and capable expense management solutions in today’s market.

But how do you know when to sign up for any of these expense management software? Are these for all businesses, no matter the point in their growth journey?

When is the right time to find a travel and expense management solution?

If your company is currently spending too much time and money on business travel, chances are your business could benefit from a travel and expense management solution.

Managing business travel manually can be an expensive hassle, but travel and expense management solutions can help. Use them to:

Identify where you could be saving on your travel budget

Find better deals on travel and accommodation with negotiated rates

Lower your overall travel spending

Make life easier for your corporate travel manager(s)

Enable employees to easily self-book travel within your organization’s company policy

If you meet the qualifying criteria, jot down what business needs your new tool stack addition should meet.

What should you look out for in T&E software? 6 Key features

Travel management software enables companies to manage all things business travel. Whether it’s travel booking, traveler tracking, flight changes, or any other corporate travel need, travel management company (TMC) solutions can help simplify your corporate travel.

Consider the following factors, and evaluate how important they are for your travelers’ needs:

1. A user-friendly travel management platform

You need to ensure all employees can use your T&E software platform, from your IT intern to your CEO.

Consider the dashboards that users see when using the software. Are they confusing and outdated, or intuitive and modern?

Look for expense software with a simple approach to onboarding that doesn’t require in-depth knowledge to manage business travel.

When possible, request a demo before committing to a purchase.

2. Multiple user profiles

The ability to create multiple user profiles is essential for managing your corporate travel program. Different employees have different roles, and not all of them require the same access level to your travel management software. User profiles ensure your team has access only to what they need, thus increasing data security and control.

3. Travel policy integration and compliance

Your organization likely already has a company travel and expense policy. If it doesn't, you can use our sample company travel policy to create your own.

Your travel policy outlines the rules relating to travel spending and ensures your employees stay within your travel budget.

The software you choose should integrate with your travel policy. That way, you can keep track of travel expenditures and ensure your travelers remain within budget.

4. A seamless reimbursement process

Expense tracking and receipt scanning capabilities will help you manage expenses and reimbursements efficiently. Receipt scanning, for example, ensures all employees are providing accurate expenses, and that you have evidence of it for VAT and tax purposes.

5. Automated approval workflows and reporting

Whether it's getting approval on proposed trips or automating the invoicing process, you need a tool that streamlines your travel booking and reporting. This will save your team members substantial time.

Need an easier way to manage expenses for business travel?

Read our 3 step guide on automating expense management for business travel

6. Integrations with existing tools

Integrations are essential for a seamless travel management process. When choosing software, look out for integrations with:

Accounting software

Travel management software

Time-tracking tools

HR tools

Team management software

Calendar software

Now that you know what makes a great expense management solution, it’s time to see one in action.

Travel and expense management software for your business

Travel and expense management solutions help companies organize and manage corporate travel and its associated expenses.

With the right expense management process in place, businesses can cut costs and reduce hassle.A comprehensive travel and expense management solution helps both travel managers and finance managers create more cost-effective travel programs. Get in touch today to find out how TravelPerk can simplify your corporate travel and provide key insights to continuously optimize your travel processes.

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The 8 best travel & expense management software platforms in 2024

What is travel and expense management software?

Revolutionise your travel and expense management through automation.