How to prepare for success pre-departure
Simplify how you book your travel
- Sick of scouring through heaps of websites looking for the best price? Utilizing a dedicated online business travel booking tool will give you access to an impressive inventory of hotels, flights, trains and car hire options all on one easy-to-use platform.
- Often being asked to travel last-minute and struggling to find hotels and flights that meet your company’s travel policies? Online business travel solutions like TravelPerk allow your company to integrate guidelines into the booking process so it’s easier for employees to choose travel options that are in budget.
- Say goodbye to the pain of paying out of your own pocket for business travel. TravelPerk consolidates all your travel arrangements into one invoice for your organization. A win for you and for the accounting team!
Plan ahead for hassle-free travel
- TravelPerk’s recent report indicated that 78% of surveyed employees experienced disruptions during their work trips in 2024. If you have an important meeting or a site visit scheduled for the afternoon, save yourself the stress of unexpected delays and travel the day before.
- When it comes to optimizing your travel experience, it’s all in the details. If you hate getting stuck in the middle seat, pick out your preferred option in advance. Find airports a bit overwhelming? Download some episodes of your favorite podcast and make sure your noise-canceling headphones are charged so you can switch off in stressful environments. While your schedule can get especially hectic before a work trip, making time to prioritize these small comforts will improve your time away from home.
- Prepare for the unexpected. Wherever possible, try to find the most flexible rates available. So, when life throws curveballs at your travel plans, you can make amendments with little or no charges. FlexiPerk travelers can cancel or change their plans up to two hours before departure with a guaranteed refund of up to 80% of their travel costs.
How to stay stress-free on the road
Be efficient with your expenses
- Losing receipts can cause havoc when it comes to organizing your travel expenses. Save yourself some major stress and take pictures of any invoices as you go. Make time to upload them to your expense reporting platformto speed up the reimbursement process when you get back.
- Encourage your organization to use a solution like TravelPerk, which seamlessly integrates with expense management tools automatically.
Get help when you need it
- Whether it’s delayed transport or a last-minute change of venue, there will be times when you need to change your plans quickly. Relying on a travel manager in the early hours can leave you in limbo or stuck on hold to customer support. Upgrading your travel management to a tool like TravelPerk can give you access to expert advice via phone, email, and chat, 24/7, 365 days a year.
- Utilizing modern solutions can also keep you safer while you travel for work. With real-time notifications, you and your boss are alerted to security concerns, weather disruptions, and any changes to entry requirements for your destination.
Keep on top of your tasks
- Nothing is worse than returning from a work trip to an overwhelming inbox! Set an out of office notification to manage expectations of response times while you are away and check in with your emails when you can. Actioning any easy wins will reduce your workload on your return. When you’re jet-lagged and playing catch up, you will be grateful for every email you don’t have to handle!
- At the end of each day, briefly note any achievements, key moments from meetings, and a short review of any travel experiences. Making a record while everything is fresh in your mind will save you time and speed up any reporting on your return.
Tips for a relaxed return
Improve future work trips with feedback
- Note down the elements of your itinerary that caused you stress so you can be proactive and take steps to avoid them on your next work trip.
- A system like TravelPerk allows users to flag which hotels are company favorites to help colleagues plan future trips. Alternatively, email your company’s travel manager or share your feedback with your team, especially if you traveled to a destination coworkers are likely to visit.
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