What is travel and expense management software?
- Give you a comprehensive overview of your corporate travel spending
- Help you book travel that’s aligned with your corporate travel policy
- Streamline your invoice process
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The best travel and expense management solutions
1. TravelPerk
- Access to multiple user profiles for booking travel
- Centralized invoicing, so you can say goodbye to multiple invoices and even opt to let TravelPerk handle invoice collection for you
- Company policy compliance when offering booking options
- Third-party integrations with popular tools like Expensify, Payhawk, and BambooHR
- Excellent 24/7 customer support with a target 15-second response time
- Advanced reporting and insights for a comprehensive overview of spending
- Quick VAT recovery solutions—find out how much you could be saving with TravelPerk’s VAT recovery calculator
- G2 rating: 4.6 / 5, based on 1,533 ratings (as of September 2024)
- Capterra rating: 4.7 / 5, based on 408 ratings (as of September 2024)
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2. Spendesk
Spendesk is a spend management solution for finance teams. It provides 100% visibility over every payment with a real-time dashboard. With Spendesk, finance teams can define budgets and spending limits, and managers can approve purchases automatically. The platform automates tasks like invoice payment, manual data entry, and employee reimbursements. Spendesk’s benefits include:
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- Unlimited virtual cards for frictionless subscription management and online payments
- Built-in budgets and spending rules to eliminate rogue spending
- Automatic receipt capture with OCR technology
- Smoother month-end closing thanks to automated bookkeeping and streamlined processes
- Faster, smarter spending decisions
- G2 rating: 4.7 / 5, based on 402 reviews (as of September 2024)
- Capterra rating: 4.8 / 5, based on 219 ratings (as of September 2024)
3. BILL Spend & Expense
BILL Spend & Expense (formerly Divvy) is a free spend management solution that gives businesses access to the credit they need and the software to manage it. The software is provided for free because BILL Spend & Expense takes a cut of the merchant’s fee whenever you spend using their cards.Let’s take a look at BILL Spend & Expense’s top features:
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- Unlimited, customizable virtual cards for your business expenses
- In-depth reporting and insights to give you complete control over business expenses
- Travel reimbursement software to measure expense claims and mileage reimbursements against specific budgets for added spend visibility
- Rewards program based on your payoff schedule, with rewards on restaurants, hotels, subscriptions, and more
- G2 rating: 4.5 / 5, based on 1,435 ratings (as of September 2024)
- Capterra rating: 4.7 / 5, based on 414 ratings (as of September 2024)
4. Ramp
Ramp is an expense management and finance automation solution that helps businesses cut wasteful spend and simplify payments and reimbursements. Ramp also provides physical and virtual corporate cards, with credit limits for on-the-go spending in line with your company policy.Ramp’s top features include:
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- Accounting automation to eliminate tedious, time-consuming accounting tasks (when integrated with an accounting solution)
- Easy to set up spending approval and prepaid cards with custom budgets
- AI-powered receipt matching that learns from previous receipt submissions
- Cards with your company branding for that extra personalized touch
- G2 rating: 4.8 / 5, based on 2,013 ratings (as of September 2024)
- Capterra rating: 4.9 / 5, based on 186 ratings (as of September 2024)
5. Fyle
Fyle is an expense management software that enables businesses and employees to better manage the expense and reimbursement process. Along with offering accounting and employee data integrations. Fyle also integrates with TravelPerk for seamless travel expense reporting. It gives finance teams complete control and visibility over travel and expense (T&E) processes.Fyle’s main benefits include:
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- Easily manage receipts and business travel details
- Save or submit digital expense reports through a centralized dashboard
- Ensure travel compliance with set business travel expense reimbursement policies
- Access credit card management software, which is useful for monitoring and processing company credit cards
- G2 rating: 4.6 / 5, based on 1,411 ratings (as of September 2024)
- Capterra rating: 4.5 / 5, based on 146 ratings (as of September 2024)
6. SAP Concur
SAP Concur is an all-in-one travel and expense management software. It helps automate your work processes for a simple travel management experience. Whether your travelers are spending on hotels, airline tickets, or cabs—it’s all covered.SAP Concur’s main benefits include:
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- Reduce overall costs with control over your travel and expense management
- Improve your compliance and help mitigate risks
- Simple implementations with cloud solutions
- A scalability solution for growing businesses
- Mobile optimized for those looking for mobile app capabilities
- A larger inventory means TravelPerk offers deals from a wider variety of travel providers, including deals on flights, accommodation, and car hire.
- SAP Concur’s pricing can be difficult to estimate, and many features are optional additions. With TravelPerk, you pay when you travel—no unexpected fees or add-ons.
- TravelPerk’s platform is easy to implement and use, whereas SAP Concur users often report the tool being “clunky and not easy to use”.
- G2 rating: 4 / 5, based on 6,109 ratings (as of September 2024)
- Capterra rating: 4.3 / 5 stars, based on 2,074 reviews (as of September 2024)
7. Zoho Expense
Zoho Expense is considered one of the top expense management platforms. It offers expense management and corporate travel solutions to businesses of all sizes. It's a great solution for growing businesses that need simple, scalable solutions for expense management.According to Zoho Expense, its main benefits include:
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- Streamlined corporate travel with automated expense reporting for each trip
- Notifications to alert team members of updates and changes
- Real-time spend visibility for an up-to-date overview of any expense data
- Analytics that can highlight changes required for better travel and expense management
- High-quality 24/7 customer support with a target response time of 15 seconds
- A leading inventory that offers TravelPerk’s negotiated rates
- Key features like carbon offsetting and VAT recovery
- An easy-to-use interface and workflow
- G2 rating: 4.5 / 5, based on 1,216 ratings (as of September 2024)
- Capterra rating: 4.6 / 5, based on 1,021 ratings (as of September 2024)
8. Emburse Certify
Emburse Certify is an expense management software that offers the option to book travel from its in-platform booking tool, or by integrating with another travel management system.With Emburse Certify, you can deliver expense reports, organize accounts payable, and quickly manage invoices, all with one platform.According to Emburse Certify, its main benefits include:
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- Workflows for efficient, reliable, and data-rich employee expense management
- Policy compliance with built-in policy controls
- Automate the accounts payable process and gain insights into business spend
- G2 rating: 4.5 / 5, based on 2,132 ratings (as of September 2024)
- Capterra rating: 4.7 / 5, based on 1,279 ratings (as of September 2024)
When is the right time to find a travel and expense management solution?
- Identify where you could be saving on your travel budget
- Find better deals on travel and accommodation with negotiated rates
- Lower your overall travel spending
- Make life easier for your corporate travel manager(s)
- Enable employees to easily self-book travel within your organization’s company policy
What should you look out for in T&E software? 6 Key features
1. A user-friendly travel management platform
2. Multiple user profiles
3. Travel policy integration and compliance
4. A seamless reimbursement process
5. Automated approval workflows and reporting
6. Integrations with existing tools
- Accounting software
- Travel management software
- Time-tracking tools
- HR tools
- Team management software
- Calendar software
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