How TravelPerk helped HOLOPLOT save 20% of their time with traveler self-booking

HOLOPLOT needed a solution to handle increasing travel demands efficiently

Based in Berlin, HOLOPLOT is a pro audio company focused on radically transforming audio technology. With 150 employees, the company manages complex projects in regions including Europe, the Middle East, Asia, and the U.S.

Business travel is crucial to HOLOPLOT’s success, from engineers traveling to set up systems to sales teams visiting clients and securing partnerships. However, as travel demands increased, the company realized their manual travel booking processes were unsustainable.

Before TravelPerk, HOLOPLOT relied on a ticketing system for employees to request business travel. Christian Frederking, Senior Office Manager, would then manually book flights, hotels, and trains via online platforms. He was also the go-to person for resolving issues during trips, often juggling travel-related tasks with his other important responsibilities.

“I relied on a ticketing system, where I would then have to make manual bookings on online platforms. Everything had to go through me, leaving little time to focus on other priorities.”

Christian Frederking- Senior Office Manager at HOLOPLOT GmbH

HOLOPLOT saves 20% of time with TravelPerk’s self-booking platform, automations, and integrations

This inefficient process made it clear that HOLOPLOT needed a solution that could automate travel bookings, reduce the administrative burden, and streamline travel management as the company scaled. Enter TravelPerk.

With TravelPerk, not only can employees book their own trips, but Christian no longer has to approve each and every travel request — managers are responsible for their own budgets and can approve trips themselves. Christian estimates that he saves a full working day due to a reduction in admin tasks after TravelPerk’s implementation.

HOLOPLOT has also introduced extra travel groups in the TravelPerk platform, which helps the accounting team track spending by team and location. This transparency makes managing budgets more efficient while empowering employees with greater control over their travel.

TravelPerk’s integrations with Personio, Yokoy, and Slack have helped further minimize lengthy manual processes. With the Slack integration, managers are notified immediately of travel requests and can approve or decline them directly in Slack, avoiding platform switching. The Yokoy integration provides the finance team with full visibility into travel spending, removing the need for manual reporting.

"I work full-time, and thanks to TravelPerk, I’ve saved 20% of my time every week on travel-related admin."

Christian Frederking- Senior Office Manager at HOLOPLOT GmbH

Employees have a better travel experience, while the business saves on business travel

TravelPerk’s user-friendly platform enables HOLOPLOT employees to access travel assistance in a selection of languages like English, German, and Spanish — a significant benefit for a company with diverse nationalities. The platform also offers comprehensive duty of care features, allowing managers to track where employees are, access an overview of team whereabouts, and quickly respond in case of emergencies.

Plus, TravelPerk’s advanced reporting features provide detailed insights into travel costs and trends, helping HOLOPLOT optimize budgets and make data-driven decisions that help them save money.

“TravelPerk’s integration with Slack is incredibly useful as we can communicate and approve trips quickly. When we get a notification, we respond quickly, and it’s very useful to be able to do so in a place where we’re already working and communicating”

Christian Frederking- Senior Office Manager at HOLOPLOT GmbH

TravelPerk provides proactive customer support that goes above and beyond

Christian also has praise for TravelPerk’s dedicated customer care and account management teams. In one case, when an employee was denied boarding due to overbooking, the customer care team helped the company recover both the cost of the ticket and the denied boarding compensation.

"Our account manager is great. She's always doing the best she can do!"

Christian Frederking- Senior Office Manager at HOLOPLOT GmbH