Corporate per diem travel policy
Per diem allowances for business travel
Per diem rates in Canada
- Business travel is part of the employment duties of the employee
- The employee works remotely or from a special work site
- The per diem allowance aligns with what the CRA considers a reasonable amount necessary for travel expenses
- The allowance is not given as an extra form of compensation
- Accommodation allowance: Employees receive 100% of the accommodation allowance for the first 120 days of travel. From day 121 onward, this allowance decreases to 50%.
- Meal allowances: For the first 30 days of travel, employees receive 100% of the meal rates. From days 31 to 120, this allowance decreases to 75%. After day 121, the meal allowance further reduces to 50%.
- Incidental allowance: Employees receive 100% of the incidental allowance for the first 30 days of travel. From day 31 onward, the allowance decreases to 75%.
Per diem meals & incidental rates in Canada
For domestic business travel and trips within certain US territories, you can find the per diem meal rates on the NJC website. These are broken down by meal type and length of stay.
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Good to know: Employees must keep receipts and details like dates and times in order to submit an expense report to the CRA.
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Managing per diem rates for business travel
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