The ultimate guide to administrative tasks and duties
20 best executive assistant tools & apps you should know about
1. TravelPerk
Top features:
- Users get quick real-time updates.
- Travelperk not only covers flights but also trains, hotels, and rental cars
- Easy way to keep track of travel expenses, including interface connectivity with some of the most popular expense management software solutions
- Give employees the freedom they need to book their travel while you still enjoy full control and visibility
- Possibility to offset your carbon footprint
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Start saving money on business travel for your company today!
2. Gmail
Top features
- Automatic email filtering and categorization, which makes it easy to prioritize, manage and look for emails without wasting time
- The scheduling option has quickly become a favorite, allowing users to write and schedule emails at any time of the day without worrying about inappropriate business hours
- Assistive smart writing suggestions that can save so much of a user’s time
3. Google Calendar
Top features
- Users can use the invite option to send and receive invites from other users and add events to their calendar with just one click
- Being a part of GSuite, it automatically syncs with Gmail and Google Drive, allowing users to easily create events from emails and access their contacts from the calendar
4. Zoom
Top features
- Messaging and video conferencing through Zoom are end-to-end encrypted, ensuring data protection
- Their large meeting license offers the possibility to host meetings of up to 1,000 participants
- A screen sharing option, which users can use to share their screen with the rest of the meeting's participants
5. Calendly
Top features
- Users can sync Calendly to their own calendar or update their available hours on the platform directly
- Calendly generates a link so users can share it with people, so they can schedule the appointment at the most suitable date and time
- It automatically syncs according to different users' time zones
6. Trello
Top features
- Users can collaborate on projects and manage work using different features such as labels, tags, and comments
- Progress meter checklist to help users stay on track
7. Monday.com
Top features
- Because of its easy-to-use interface, team members can jump right into the work without learning how to use the software first
- Every team member can communicate with others and share files, images, updates, and feedback real-time
8. Expensify
Top features
- Makes it easier for employees to report expenses by allowing them to upload a picture of their receipts or import them directly from apps such as Uber
- Create automatic alerts
- Allows importing of personal or business card transactions for automatic receipt processing
9. Google Drive
Top features
- No risk of losing files, as they’re stored in the cloud
- Files are saved automatically
- Option to work on files offline
- Highly secure
- Files can be easily shared via a link or email
- Create and edit different file types using Google Docs, Google Sheets, and Google Slides
10. Grammarly
Top features
- It highlights all sorts of spelling mistakes, grammatical errors, and issues with sentence structure
- Not only does it highlight, but it also provides suggestions
- Option to generate plagiarism reports
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11. Evernote
Top features
- With Evernote, users can digitalize physical notes through a simple process
- It also works with pictures, videos, and audio files, allowing your notes to gather much more information
- Integrates easily with different browsers and email services
12. Dropbox
Top features
- Option to restrict access to sensitive data
- System backup feature, so there’s no risk of losing important files
- Users can sync files across different devices
13. Slack
Top features
- Conversations are organized in channels
- Ideal for teams of all sizes, including large groups
- Other apps and software such as Google Drive, Dropbox, Asana and Trello can be integrated with Slack
14. Outlook
Top features
- The interface can be customized to fit a company’s needs
- Send similar emails quickly using the Quick Parts feature (template blocks)
- Use its many keyboard shortcuts to make navigation and text processing faster
- Rules can be set up to process email more easily
15. Asana
Top features
- Project management tools that can be adapted to the needs of large companies too
- Dashboards can be customized according to individual needs
- High security standards, which ensure that the data of its users remain safe and secure
16. Otter.ai
Top features
- The notes created in Otter.ai can be shared, searched, edited, and organized
- The AI system has a speaker ID feature which can distinguish between different speakers
- Compatible with other platforms such as Google Meet, Dropbox, and Zoom
17. Cabinet
Top features
- Can be integrated with Outlook and Google Calendars
- Its automated scheduling tool is great for sharing availability
- To-do list with useful functionalities, such as customizable labels
- Time-tracking and analytics that help you optimize your time
- Create a file for each executive which includes their details, preferences, and other important information to keep in mind
18. Boomerang
Top features
- Get notified when your emails are not answered by setting follow-up reminders
- Use artificial intelligence to help you write and assess the probability of your email getting a reply
19. Time Zone Ninja
Top features
- Users enter all the participants’ dates and locations, and the tool then suggests the best time according to everyone’s time zone
- Possible times are categorized into “working hours”, “doable hours”, and “insanity hours”
20. Lastpass
Top features
- Users with admin roles can give login access to other employees without revealing the password to them
- Users can autocomplete their login info with just one click
- Secure password sharing within groups
Conclusion
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Make business travel simpler. Forever.
- See our platform in action. Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
- Find hundreds of resources on all things business travel, from tips on travelling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest corporate travel resources and blog posts have you covered.
- Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.
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