Does my company need to use software collaboration tools?
- Stay connected while working remotely
- Strengthen team relationships
- Improve project management
- Consolidate project files in a single place
- Boost overall productivity
4 features to look for in any business collaboration tool
Ease of use
File sharing
Communication features
Integration with other business software
20 best collaboration software tools for businesses
1. Slack
Slack is a popular collaboration tool that’s available on desktop, has its own mobile app available on iOS and Android and offers a generous free version of the platform.Key features of Slack include:
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- Direct messaging and file sharing for individuals as well as for different group channels (these can be organised by team, department, project or whatever you want!)
- Users can communicate through instant messaging, voice calls and video calls
- Clients and guests from other organisations can use a workspace upon invitation
- Integration with over 2,400 different business apps including Zoom, Asana, Salesforce, Trello and Twitter
2. monday.com
monday.com is a collaboration and task management software that’s suitable for teams of all sizes and functions.Key features of monday.com include:
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- Customisable boards for managing workflows, projects and tasks
- Multiple view types including timeline, Kanban boards, Gantt charts, map view and calendar view
- @mention any teammate or team to keep them in the loop
- Workload and availability tracking
3. Asana
Asana is a collaboration and work management platform that helps track and organise work and connect employees.Key features of Asana include:
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- Ready-to-use templates for project planning
- Users can choose from multiple task/project views (board view, list view, timeline view and calendar view)
- Workflows for managing tasks, dependencies, due dates and milestones
- User communication via task comments, project conversations, status updates
4. Trello
Trello is a project management tool that organises projects into boards and comes with generous team collaboration features.Key features of Trello include:
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- Users can organise projects with boards or lists, that can also be organised by different teams tasks
- Custom workflows to suit every team
- To-do lists and checklists for each stage of each project
- @mention any teammate to update them of project process
5. Wrike
Wrike is a project management software solution for organisations of all sizes, with a free version available.Key features of Wrike include:
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- Automation Engine reduces the amount of manual repetitive work by employing rule-based automation of various actions
- Customisable workspaces with shared calendars, files and folders
- Multiple communication methods, including Wrike Inbox, dashboards, @mentions, group chat, private messaging, alerts and notifications
- Track individual and overall task progress
6. Zoom
Zoom is a video conferencing platform with strong collaboration features and team communication tools.Key features of Zoom include:
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- Video conferencing, audio calls and screen sharing
- Zoom chat for direct and group messaging
- Integrate schedules into Zoom meetings
- Flexible pricing that allows customers to customise their subscription package
7. Podio
Podio is a low-code collaboration app that collates project data into one tool.Key features of Podio include:
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- File sharing with clients and team members
- Aligns all content, conversations and processes into one collaboration point
- Instant messaging and video chat
- Automated progress reporting
8. Miro
Miro is an interactive collaborative whiteboard platform for brainstorming that allows users to work with “sticky notes” to plan and manage workflows.Key features of Miro include:
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- Pre-built templates and customisable project/workflow templates
- Screen sharing and presentation sharing
- Multiple communication methods including video, chat and @mentions
- Agile-friendly with stand-ups, sprint planning and retrospectives
9. Flock
Flock is an online collaboration platform that offers a shared space for all cross-functional work.Key features of Flock include:
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- Video and voice calling
- Real-time file sharing
- Advanced search capabilities to find documents, messages and files
- Invite guests from other organisations to collaborate
10. Teamwork
Teamwork is a project management platform that is designed especially for client work and collaboration.Key features of Teamwork include:
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- Break down projects into tasks and layers of subtasks
- Manage project permissions from site level down to specific tasks
- Board view and Gantt charts for easy task visualisation
- Track meetings, holidays and major deadlines in one place
11. ClickUp
ClickUp is an all-in-one project management and collaboration solution suitable for small businesses and enterprises.Key features of ClickUp include:
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- Communicate directly and in context with other team members
- Create schedules, organise calendars and manage workload capacity in one place
- Multiple workflow views including list view for to-dos, board view for workflows, box view for dashboards and Gantt view for project schedules
- Alerts users when teammates are simultaneously viewing a task or adding new comments
12. Nutcache
Nutcache is a collaborative project management software that allows teams to plan, track and manage projects.Key features of Nutcache include:
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- Colour-coded schedules, drag-and-drop editing and task organisation queues
- Gantt charts to plan, track and organise tasks
- Organise board lists by task, member or workday
- Expense and time-tracking tools to help projects stay within budget
13. Evernote
Evernote is a note-taking app that enables project organisation and task management.Key features of Evernote include:
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- Collaboration tool, “Spaces”, is a central source of information and a messaging and communication space
- Virtual bulletin board where users can make announcements
- Custom template creation
- Create notes from emails and share existing notes from within Gmail and Outlook
14. Microsoft Teams
Microsoft Teams is a collaboration and video-conferencing platform that helps teams stay in touch as well as perform work-related tasks.Key features of Microsoft Teams include:
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- Instant messaging and audio and video chat
- File sharing and co-authoring of documents
- Live meeting captions and transcriptions
- Integration with Trello, InVision and SurveyMonkey
15. Creately
Creately is a SaaS visual collaboration tool for brainstorming, planning, executing and communicating around projects.Key features of Creately include:
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- Collaborate in formats like diagrams, visuals, text, symbols and more
- Multiple collaborators can work within a Creately document at the same time
- In-app video conferencing
- Comment feature includes discussion threads, to-do lists and screenshot annotation screenshots.
16. Hibox
Hibox is a team collaboration solution that integrates task management and videoconferencing within the same platform.Key features of Hibox include:
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- Internal chat, task management and live video conferencing
- AI feature identifies regular actions from chat patterns to efficiently schedule tasks
- Create streams for specific teams, projects or departments
- Share, customise and view files from the past and present
17. Nifty
Nifty is a project management app that connects remote teams and enables collaboration.Key features of Nifty include:
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- Track task assignments, activities and time logs across all projects
- Discussion boards to collaborate with team members
- Create visual roadmaps of project milestones
- File sharing using a drag-and-drop interface
18. Google Drive
Google Drive is a suite of collaboration tools including Google Docs, Google Sheets and Google Slides.Key features of Google Drive include:
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- Create, share and edit documents with anyone, even those outside your organisation
- Create organised shared drives for files and folders
- Collaborate real-time by adding comments to any file type, tagging team members and assigning tasks or action items
- Rich version history for files and recorded changes are colour-coded by person
19. Figma
Figma is a collaborative platform for designers which allows multiple teams to collaborate.Key features of Figma include:
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- Project pages where users can pin files for easy access and add notes for context
- Teams can edit designs together in real-time
- @mention any teammate and leave comments within the design
- Integrations with Trello, Flinto, Slack, Dropbox and Jira
20. Notion
Notion is a project and workflow management solution that helps businesses streamline operations.Key features of Notion include:
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- Drag-and-drop interface to organise, rearrange and customise ideas
- Maintain a knowledge base for task instructions, coding guidelines and HR workflows
- All-in-one workspace combines notes, documents, project management and wikis
- Set priority levels on tasks so individuals can organise their work
21. Chanty
Chanty is a team chat app that streamlines and combines all task management, collaboration and communication efforts between teams and departments of all sizes.Key features of Chanty include:
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- An organised teambook for a centralised touchpoint for everything in Chanty
- Workflow optimisation through Kanban board view
- Dedicated threads, voice messages, audio and video calls
- Turning a message into a task and the ability to assign it, set due dates and priority to it
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