What is hotel reservation software?
A hotel reservation software offers a secure dashboard to find and book hotel rooms. Once you’ve made your reservation(s), the tool will securely process all the data to inform the hotel website about your booking.Travel managers can filter stays based on multiple factors, such as the length of stay, available occupancy, room type, check-in time, extra amenities, and more.Consider your free accommodation booking system the digital version of a hotel front office. It gives you all the details you need to complete your reservation at the hotel so you can arrive stress-free.What to look for in hotel reservation software
Choosing a hotel reservation software is not easy when you have so many options. It takes careful research and a lot of trial runs to finally find a good fit for your needs.Here’s a helpful list of considerations when choosing a hotel booking software:- Ease of use: A hotel booking engine makes your job more convenient with a user-friendly booking engine, easy navigation, helpful search filters, and a large inventory.
- Customisation options: Every organisation that organises business travel for employees should create a compliance policy and budget to keep travel expenditure in check. A good reservation system allows you to integrate these policies to improve compliance.
- Simple integration: Look for a tool that integrates with your current tech stack so you can make your workflows as smooth as possible.
- Customer service: A safe and secure experience for your travellers is a must — maybe even more important than the booking process itself. Great customer service capabilities make sure your employees are well taken care of.
Top 8 hotel reservation software
Keeping all of those features in mind, here’s our top hotel reservation software list to simplify your decision.8. Amex Global Business Travel (GBT)
Amex GBT offers scalable and efficient solutions for corporate travel management — one of which is its accommodation booking engine. You can manage everything, from overnight stays to workcations, with greater visibility and guest experiences using Amex GBT’s hotel reservation platform.Main strengths:- Personalised solutions: Travel consultants design customised itineraries for your needs.
- Virtual card solution: Payments made easy for everyone using a single accessible credit card.
- Guaranteed savings: Book rooms at discounted prices for 96% of your reservations.
- Preferred Extras™ Hotel Program: Get additional discounts among other loyalty benefits
- Extensive support: Find answers to any questions through well-defined customer support channels.
G2 Ratings: 4.2 / 5 stars, as of October 2024Capterra Ratings: Not available as of October 2024Amex GBT brings you ample savings and simple adoption with its tailored solutions for your organisational travel needs.Click below for a more detailed comparison between Amex GBT and TravelPerk:
Why choose TravelPerk over Amex GBT?Benefits of using hotel reservation software
But why not simply book directly through the hotel? Let’s look at a few of the perks for travel managers and business travellers of using a hotel room booking system:- Lower prices: Compared to direct bookings on the hotel’s own website, a good business hotel reservation software often provides negotiated corporate rates. This price difference comes from the partnerships that are frequently developed between hotel booking software and the hotels themselves. By offering lower rates through these sites, hotels can benefit from a higher volume of guests.
- Greater efficiency: Booking a hotel room through software that caters to business users is hassle-free and fast. You can search for hotel rooms that meet your needs, book available room(s), process payments instantly, and get your confirmations — all with little to no waiting time.
- Improved compliance: Travel managers can outline their business policies within a hotel reservation software and maximise compliance — ensuring policy compliance even while giving employees more freedom to book their own travel.
- Better user experience: With a hotel booking software, you can discover more accommodation options, faster. It also may give you options to automate pieces of the profit, such as booking approvals or policy compliance. Hotel reservation software also helps prevent overbooking issues by allowing you to search by current availability.
A reservation tool can help you streamline the booking process — whether you want to stay at small hotels or book a trip at a big hotel chain.TravelPerk makes hotel reservations simple
Finding the ideal hotel reservation system for your business is no easy feat — there are plenty of options out there for your business, but not all solutions are created equal.You ideally want to find a solution that not only helps with hotel booking, but also provides solutions for your corporate travel as a whole. Look out for flight booking solutions, as well as car rental, rail travel, and expense management solutions.If you want a travel solution that facilitates corporate travel from start to finish, try TravelPerk today. Its industry-leading inventory offers you competitive rates for your travel, and its 24/7 customer support team works around the clock to ensure your travelling employees are never left in the dark.Plus, the solution offers flexible booking options, comprehensive expense management capabilities, and carbon offsetting solutions to help you reduce the environmental impact of your corporate travel.
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