What is travel management software?
What makes a travel management software solution a good fit for a small business?
- Onboarding: Small businesses require quick, smooth onboarding and migrations from similar tools in order to start using the solution to manage their business travel programmes as soon as possible. Many enterprise can take up to one month or more to deploy.
- Speed of deployments and improvements: Enterprise tools are typically more rigid, and iterations are made with the needs of larger companies in mind. Providers that cater to small businesses are better prepared to deploy small, fast, and impactful changes.
- Integrations: Enterprise tools typically don’t offer many third-party integrations. Since small businesses might already use their own expense management solution, check that the travel management solution can integrate with your existing tech stack.
- Pricing: Tools that cater to small businesses typically have more affordable and flexible pricing options that don’t require binding contracts.
Best tools for managing corporate travel booking
1. TravelPerk
TravelPerk noteworthy features
- An intuitive, user-friendly online booking platform -- all traveller data, preferences, and loyalty points can be stored to use whenever needed
- Integrated travel policy and approval flows to streamline booking processes
- A simplified travel expense process with real-time expense reports
- 24/7 business travel assistance with a target 15-second response rate from the 7* customer care team
- TravelCare, a complete and modern travel safety and alerts system that provides business travellers with peace of mind
- Centralised and single invoicing for all business travel, removing the need to send invoice requests and reminders
- A huge catalogue of integrations with third-party software
How customers rate TravelPerk
TravelPerk’s most rated features
- Approval workflow: 4.9/5
- Online booking: 4.8/5
- Booking management: 4.7/5
- Dashboard: 4.7/5
- Mobile access: 4.7/5
- Policy management: 4.7/5
- Real-time alerts: 4.7/5
- Expense tracking: 4.6/5
TravelPerk Pricing
- Starter: the first 5 bookings each month are completely free, with a 5% booking fee thereafter. This plan provides consolidated invoicing, unlimited cost centres, one policy and approval workflow, and travel restrictions information and alerts.
- Premium: priced at £78/month with a 3% booking fee, this plan covers concierge services and savings of up to 25% with VAT-ready invoices.
- Pro: this plan costs £236/month with a 3% booking fee and provides unlimited policy and approval workflows, unlimited budgets by cost center, custom reports and insights, and access to TravelPerk negotiated rates.
- Enterprise: this tier is designed for enterprise businesses that want to customise their requirements. To find out more about this plan, get in touch with an expert.
Languages supported by TravelPerk
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2. BizAway
BizAway noteworthy features
- BizAway integrates with over 900 airlines and over 20 rental agencies
- Managers can define approval workflows and monitor and approve their bookings
- Corporate travel policies can be customised and implemented only once to be applied to every travel booking
- BizAway’s dynamic map displays the location of travelling employees to help with travel risk management processes
- Travelling employees can access 24/7 multilingual customer support
How customers rate BizAway
BizAway’s most rated features
- Payment processing: 5/5
BizAway Pricing
- Basic: this plan is free to use
- Advanced: this plan costs £4 per every booking made
- Custom: customised subscriptions for individual businesses
Languages supported by BizAway
3. Routespring
Routespring noteworthy features
- Users can access centralised travel payments for flights, accommodation, and car rentals.
- The platform can manage travel payments for employees, contract workers, interview candidates, clients, and guests
- Routespring’s FluidCash feature eliminates the need for expense management by issuing virtual and physical cards with pre-approved budgets, spend controls, and real-time visibility.
- Approval automation helps streamline the travel booking process
- Interactive analytics helps managers explore travel trends by departments, projects, and travellers
How customers rate Routespring
Routespring’s most rated features
- Real-time alerts: 4.8/5
- Approval workflow: 4.6/5
- Online booking: 4.6/5
- Policy management: 4.6/5
- Mobile access: 4.5/5
- Booking management: 4.5/5
- Expense tracking: 4.4/5
- Reporting/analytics: 4.4/5
Routespring pricing
- Basic: this package is free to use for up to 10 bookings a month
- Pro: £314/month when billed monthly
- Enterprise: Customised subscriptions for larger enterprises
Languages supported by Routespring
Best tools for managing travel expenses
4. Pleo
Pleo noteworthy features
- Managers can set employee spending limits to help control budgets
- Pleo centralises reimbursements, cash spending, and mileage management in one place
- Pleo sends push notifications as soon as a purchase is made to remind employees to assign expenses to a spending category
- Once a spending category has been assigned to a purchase and a photo of the receipt has been taken, Pleo automates the entire reconciliation process
- Depending on their subscription level, Pleo offers customers between 0.5% and 1% cash back on business purchases
How customers rate Pleo
Pleo’s most rated features
- Multi-currency: 5/5
- Spend control: 4.5/5
- Expense tracking: 4.3/5
- Corporate card: 4/5
- Receipt management: 4/5
- Reimbursement management: 4/5
- Mobile receipt upload: 3.5/5
- Approval process control: 2.8/5
Pleo Pricing
- Starter: Free for up to three users
- Essential: £39/month
- Advanced: £69/month
Languages supported by Pleo
5. Payhawk
Payhawk noteworthy features
- Payhawk offers corporate visa cards and managers can customise built-in limits, policies, and rules and apply them to individual or team cards
- Automated receipt matching, invoice categorisation against the correct cost centre, and VAT rates help speed up the expense management process
- Automated expense reports and one-click reimbursements for employees who don’t use cards
- Track travelling employees’ mileage, per diems, and out-of-pocket reimbursements in one place
- Automatic invoice extraction and data reconcilliation in more than 60 languages.
How customers rate Payhawk
Payhawk’s most rated features
- Expense tracking: 5/5
- Approval process control: 4/5
Payhawk pricing
Languages supported by Payhawk
6. Divvy
Divvy noteworthy features
- Approvers can set spending limits that are tied to employee cards to prevent any spending out of policy
- Managers can integrate Divvy with accounting software to mirror their chart of accounts
- Divvy automatically syncs with employee credit cards to provide real-time visibility into spend
- Fast employee reimbursements are facilitated by the tool’s mobile receipt upload feature
- Managers can create budgets and track spending across departments, individual employees, and vendors
How customers rate Divvy
Divvy’s most rated features
- Expense tracking: 4.8/5
- Receipt management: 4.8/5
- Spend control: 4.7/5
- Budgeting/Forecasting: 4.4/5
- Approval workflow: 4.3/5
- Spend analysis: 4.1/5
Divvy pricing
Languages supported by Divvy
7. Ramp
Ramp noteworthy features
- Ramp digitises approval policies and spend guidelines and flags out-of-policy items for automatic review
- The platform facilitates receipt collection via integrations with Gmail, Lyft, and Amazon Business
- The tool manages multi-currency transactions
- Ramp syncs general ledger category mappings and automatically syncs events to NetSuite, Sage, QuickBooks, or Xero to remove multiple entries
- Accounting automations help businesses manage vendor data, bill payment details, and category tracking
How customers rate Ramp
Ramp’s most rated features
- Expense tracking: 5/5
- Approval process control: 5/5
- Audit trail: 5/5
- Mobile receipt upload: 5/5
- Workflow management: 5/5
- Reimbursement management: 4.7/5
- Budgeting/forecasting: 4/5
- Receipt management: 4/5
Ramp pricing
Languages supported by Ramp
Best tools for itinerary creation
8. TripCreator
TripCreator noteworthy features
- Drag-and-drop tool for adding items to itineraries easily
- Users can choose to display itineraries with no pricing, the total price, or a detailed price breakdown with total category prices
- Clients can receive their itineraries via email or a web link
- Itineraries can be booked all at once or item by item
- Users can build itinerary modules that can be reused as many times as needed
How customers rate TripCreator
TripCreator pricing
- Standard: £133/month when billed monthly
- Professional: £94/month when billed monthly
- Enterprise: customised subscriptions for larger enterprises
Languages supported by TripCreator
9. Travefy
Travefy noteworthy features
- Drag-and-drop tool for itinerary creation
- A mobile app for customer itineraries and a client chat feature
- Integration with over 100 suppliers to import itineraries and bookings
- Clients can view their itineraries via mobile app, web link, or PDF
- Smart workflows help users deliver professional quotes and receive client approval online
How customers rate Travefy
Travefy’s most-rated features
- Itinerary creation: 5/5
Travefy pricing
Languages supported by Travefy
Best travel software for agencies
10. Ezus
Ezus noteworthy features
- Users can publish mini websites dedicated to each project to help clients visualise their trip and its components as a whole
- Ezus provides automated trip costing to help agencies stay within their client’s budgets
- Travel proposal documents and quotes can be adapted to an agency’s specific branding
- Suppliers can be centralised in a personal catalogue
- Budgets can be adjusted with dynamic pricing to fit clients’ needs
How customers rate Ezus
Ezus’s most rated features
- Payment processing: 5/5
- Reservations management: 4.8/5
- Package creation: 4.5/5
- Quotes/estimates: 4.5/5
- Itinerary creation: 4.2/5
- Pricing management: 4/5
- Vendor management: 3/5
- Resource management: 3/5
Ezus pricing
- Starter: £110/month when billed monthly
- Professional: £314/month when billed monthly
- Premium: £669/month when billed monthly
- Enterprise: customised subscriptions for larger enterprises
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