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How does the EU Business School achieve such huge savings with TravelPerk flexible travel?
Challenge
- Limited flexibility, which made travel costs skyrocket: Last-minute meetings and events, as well as changes of plans and priorities Being able to cancel a same-day flight without the usual fees was a must for the sales team. They were only able to save money by booking further in advance to be able to easily cancel if their schedules changed.
- Endless booking processes: It would take a whole day to organize and book a trip with the agency. They had to send infinite emails and requests, suggestions, changes of plan, and documentation. The EU Business School needed to take control of its travel plans so it could enjoy better offers and book instantly. What’s more, the travel agency was only open from Monday to Friday, so the school wasn’t able to make bookings on weekends. They couldn’t make cancellations agon weekends either, even if that would have meant avoiding higher cancellation fees.
- Zero control for the school’s travel and finance teams: “We couldn’t see where our staff were at any given moment. We couldn’t see anything,” says Carles, Sales Manager. “Moreover, we had no visibility or control over the details of the trips we were organizing, the budget we were managing, or compliance with core policies. Taking hold of unnecessary costs and making strategic decisions to optimize travel budgets were practically impossible.”
Solution
I don’t have to wait anymore because I can book trips far in advance and save money. If it turns out that I can’t go, I cancel the trip and get my money back.
Carles Ibars, EU Business School Sales Manager
Results
More flexible travel with refunds of up to 80%
96% faster bookings without tricks or traps
Complete control with precise reporting
What TravelPerk functionality does it use?
- Flexible booking: Book and cancel trips when you’d like for a refund of at least 80%.
- Real-time cost control : See all the costs of a trip in the same place to make sure you don’t go over budget and optimize money for future trips.
- 24/7 customer service : Receive continuous support from real people for your bookings, changes of plans, cancellations, and other unforeseen circumstances.
- Centralized invoicing : Simplify your money management with a single invoice displaying all the costs of your trip.
- Access the industry-leading corporate inventory : Book flights, accommodation, rental cars and trains in an instant and for prices previously negotiated for your company, whether you’re staying close to home or traveling abroad.
- Real-time trip monitoring : Easily locate your team wherever they are and keep a record of all the bookings, activities, methods of transport used, and policy compliance.
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