Group travel booking: all your questions answered
Top 5 group travel management software options for 2024
- Setting travel dates that suit the most people
- Finding the best hotel rates
- Dealing with the differing stay requirements within the group
- Managing requests and expectations while building team morale and ensuring a successful trip
- Finding and booking the trip with all the required approvals
- Creating and monitoring spreadsheets and emails
- Collecting and consolidating invoices
- Tracking costs against your budget manually
- Staying abreast of delays and changes
- Adapting flights and bookings quickly
Taking the effort out of group travel
- Each employee books for themselves on the system
- The travel policy is built-in, so they can only utilise options that comply with your rules
- Your company details are built into the system for payment, so there is no need to reimburse the employee later
- Easy for you to book and manage upcoming group trips
- Makes it quick to track the travel experience of previous trips
- Provides consolidated travel invoices and vendors so you can easily track travel expenses and qualify for bulk spending discounts
- Provides expense reports
- Makes it easy to manage taxes and claim VAT
- Saves you time, money and effort
Best group booking software tools in the market
TravelPerk is a user-friendly online travel management platform that specialises in corporate travel management. Your group trips are done within your TravelPerk account so you can manage all your business travel in one place.A trip on TravelPerk can have up to eight travellers. For larger group trips, you can use the concierge service. They will help you to enjoy discounted group rates.The features and services from TravelPerk include:
- Huge worldwide travel inventory
- Easy self-booking for travellers in groups of up to eight people
- Automated travel policy compliance and workflow for approvals
- 24/7, 7-star customer support
- Access to real-time travel spending data
- Pay, report and invoice all company travel with just one account
- Automated VAT recovery so you can claim up to 25% of your group travel VAT
- Group booking for hotels, flights and rail travel
- One-stop destination for simple meetings and events travel management: saves you money and time
- Participants invite: invite attendees to events and track responses and the status of bookings
- Collaboration: share trip details like names, logistics, agendas and more comprehensive travel itineraries with participants
- Communication: keep attendees updated with additional information or changes to the plan
- Visibility: view travel plans, including arrival and departure times and accommodation details of attendees
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TravelPerk's Meetings & Events team can help you book venues and get exclusive discounts on group travel
2. FCM
- Negotiating fares
- Keep your people in line with your event travel policy
- Cloud-based delegate registration
- Pre- and post-travel management
- Budget management and reconcilliation
- Group airfare options, charters, accommodation and land transfers, such as car rentals
- Consolidated travel data reporting
- Day delegate packages and food and beverage packages
- Off-the-shelf team-building, including CSR activities
- 24/7 emergency assistance
3. Youli
- Simple group travel management software able to create individual itineraries and profiles
- Create opt-ins for pre-trip accommodations, activities and rentals
- All documents and tasks are always available to trip guests via a convenient mobile app
- Integration with Unsplash stock images to help you look professional
- Bookings and payment processing
- Offer flexible pricing options per individual within the group
- 0% booking fee options to help you scale and keep more revenue
- No need for Word docs and Sheets
- Starter travel website with booking integrations
- High-speed, SEO and mobile-optimised website that requires no web development knowledge
- Time-saving tools and integrations essential for group trip management
- Affordable custom websites for small travel businesses
- A supportive community of travel professionals
- Learn and apply best industry practices
- Train your team fast with 1:1 consulting
4. Moonstride
- View, accept reject and tailor quotes
- Review the details of their booking, from price per person to transfer information
- Turn an estimate into a booking by paying a deposit
- Invite travellers to the group booking to make their choices and payments
- View invites
- Add their details to a booking
- Invite other travellers
- Choose their packages and options
- Pay for their spot
- Make payments
- Choose the travellers to pay for
- Pick their packages and options
- Pay online via credit card or request a bank transfer
- Receive inquiries
- Build a quote
- Create an itinerary for the booking
- Manage bookings
- Tailor packages
- Handle operations
- Deliver reports
- Chase payments
- Liaise with suppliers
- Integrate with other systems
5. Groupdesk
- Automatic recurring payments
- B2B white-label solution
- Brand control
- 24/7 bookings
- Tailored experiences and itinerary creation
- Marketing and communication
- CRM and sales
- Traveller self-management
- Inventory and supplier management
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Make business travel simpler. Forever.
- See our platform in action. Trusted by thousands of companies worldwide, TravelPerk makes business travel simpler to manage with more flexibility, full control of spending with easy reporting, and options to offset your carbon footprint.
- Find hundreds of resources on all things business travel, from tips on travelling more sustainably, to advice on setting up a business travel policy, and managing your expenses. Our latest e-books and blog posts have you covered.
- Never miss another update. Stay in touch with us on social for the latest product releases, upcoming events, and articles fresh off the press.
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