- Being the point of contact for general communications with their boss.
- Answering calls and routing them to the right person.
- Planning and scheduling meetings.
- Recording the meeting (if required).
- Researching and organizing data to represent the senior management, which may include directors, executives, and committees.
- Compiling expense reports.
- Performing bookkeeping tasks.
- Handling memos, reports, invoices, and related documents, including sensitive information.
- Keeping confidential information.
- Screening visitors and deciding if they should be allowed to meet with the executives.
- Going through the incoming documents (memos, invoices) and redistributing them.
- Office duties such as sourcing office supplies and handling the filing system.
- Handling and redistributing faxes and emails.
- Providing complete administrative support.
- Managing and recording the supply needs.
- Acting as a virtual assistant.
- Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets.